The times of horseback messengers are long gone
fortunately for all.
Nowadays communications are delivered via electronic
media such as e-mail, accelerating and simplifying the function.
However the constantly increasing number of e-mails does have
its drawbacks, time gained can be lost in cataloguing messages
into important or unimportant, personal or business.
In an idea world, e-mails and their attachments
would be automatically be assigned to relevant business processes
and stored not in the e-mail client but in a central location
where all other relevant business documents are stored.
onGO MAILocate makes this a reality! Independent
from your corporate e-mail system onGO MAILocate using rule-based
logic automatically forwards e-mails into your document management
and information system.
The messages are automatically classified and are
allocated to the specified business processes. During this process
attachments are released, linked with the content of the e-mail
message and full text indexed for later searching. Often messages
and attachments require multiple locations, e.g. tenders, which
should be available in the project folder of the sales department
and the technical folder for tenders. onGO MAILocate does not
create copies of the data, but automatically links them with each
All relevant information is available at the touch
of a button. Overcrowded mailboxes, overloaded mail servers, and
time-consuming searches belong in the past.
- Global full text searching within seconds of
both archived mail elements and all contents of attached text
- Guaranteed direct access to your e-mail even
without mail server connection.
- Unlimited filing and searching by use of external
- Automatic forwarding of e-mails to onGO DMS (client
- Manual forwarding of e-mails into personal folders
within onGO DMS. The DMS system is therefore protected from
SPAM, private or non-corporate related e-mails.
- Automatic link with cc and bcc. Only one single
copy of the file is created in onGO DMS. Further links are created
with the high-capacity link mechanism of onGO DMS.
- Automatic classifying of e-mails by extraction
of header information (To, cc, bcc, reference, etc.).
- Full text indexing of contents and attachments
- The attachments can be either directly filed
into the DMS folder structure with the e-mail message or be
made available as a separate file.
- E-mails can be automatically attached to a logical
unit, e.g. to a project by inserting special identification
(GR: identifier) to the e-mail message.